Office Administrator

Projects and Designs Engineers is a  Structural-Civil Engineering firm that has seen rapid expansion since its inception in 2011. With our 'can-do' approach and strong client focus, we are constantly achieving and continuing to grow.

The  structural and civil departments work closely together, coordinating a variety of projects from concept through to completion of construction.

Recent projects include:

• Residential developments ;
• Commercial and industrial projects;
• Land development, including small-mid scale subdivisions;

The majority of projects are located in South-East Queensland and Northern New South Wales.

The Opportunity

A unique opportunity has arisen for an enthusiastic, customer focused individual to join our friendly  team in our Southport office as an Administrator Officer. With a diverse range of responsibilities.  Part time - Full time option.

In this role your duties will include:

• Handling internal and external customer's general enquiries via phone, and email.
• Booking jobs according to the clients requirements;
• Collate information and documentation to send via email and mail;
• Entering data into appropriate systems and maintaining job records;
• Preparing invoices using Xero and Tidy works software;
• Account reconciliation using Xero software
• Sending fee proposals based on drafts provided using Quote-In software.
• Document Management including printing and saving documents and reports to the server, photocopying and scanning;
• Answering phones;
• Liaise with professional Engineer colleagues;
• Assist the Director with tasks as needed and other general office and administrative duties as required.

Who are we looking for

We are looking for an individual who has a keen eye for detail and a 'can-do' and self-motivated approach. The successful applicant will also demonstrate:

• A strong customer focus;
• Polite and pleasant telephone manner;
• Excellent interpersonal skills;
• Ability to work with limited supervision;
• Ability to multi-task;
• Critical thinking;
• Intermediate level computing skills in the use of Microsoft Office Suite of products,
• Basic data entry skills.

Applications demonstrating prior experience within an engineering/construction company will be viewed favourably.

Benefits and culture

We believe that the people we employ are what makes us the great company we are today. We offer many benefits to staff, including and not limited to:

• Access to a range of internal and external professional development programs.
• Positive and nurturing culture.
• Work life balance.
• Meaningful, rewarding career in a supportive team.

If you meet the requirements above, send your resume through today without delay. 

Only applicants with permanent Australian working rights will be considered for this role.

Application

To apply for this position, please apply through SEEK with your cover letter & CV (include 3 references).