Office Administrator

Barwon Coast Committee of Management is delegated to manage 19km of the coast along Victoria’s Bellarine Peninsula. This includes the beaches and foreshores of Ocean Grove, Barwon Heads, 13th Beach, and Breamlea.  Within this jurisdiction Barwon Coast operate Barwon Heads Caravan Park, Riverview Family Caravan Park, Breamlea Caravan Park and Riverside Campground which provides the revenue stream to conduct its operations.  Our purpose is to care for Country respectfully, preserving the coast for people to connect, understand, and protect whilst enjoying the unique natural Environment.  

We are seeking an Office Administrator to manage the Barwon Coast office and provide administration support to the Senior Leadership team and CEO.

Barwon Coast places a high value on diversity and inclusivity. This position is available for both part-time/job share and full-time applicants. We encourage you to specify your preferred work arrangement during the application process. Committed to equal employment opportunities, Barwon Coast provides flexible workplace agreements and make reasonable workplace adjustments as needed.

The Role:

This position plays a pivot role managing the Barwon Coast office and providing administrative support to the CEO and leadership team. You are the first person with whom the public interact with, either via phone, email or in person.

The Office Administrator is responsible for completing a range of administrative tasks which include: 

• Respond to general Barwon Coast enquiries via mail, email and phone
• Arrange and facilitate appointments and meetings for the CEO;  including preparation of documents, coordination of meetings and minute taking;
• Secretary to Barwon Coast Committee of Management, including the coordination of meetings, papers and minutes where appropriate. Assist with Subcommittee meeting coordination, minute taking and other tasks as directed,
• Coordinate and administrate the consents for events and licences on Barwon Coast managed Crown land, including, all adhoc events, tour operators, food vendors, Surfing Carnivals, filming requests and the coordination of weddings; 
• Maintain and facilitate enhancement of administration systems, including Board Pro, SharePoint, filing and archiving of records
• Support members of the Leadership team with administrative duties, as required.
• Adhoc small/medium stand-alone projects as directed by the CEO

About You 

To be successful in this role you will have experience in office administration, have excellent computer skills and be skilled in taking accurate minutes. You will be able to demonstrate your ability to manage your time effectively, maintain confidentiality, be organised and set priorities to ensure the office functions well.  A commitment and proven ability to provide a high level of customer service is essential. 

Qualifications and Experience

• A certificate III in Business Administration will be an advantage but not essential.
• Previous experience working in a busy administration office.
• Experience supporting an executive team.
• Experience in taking minutes at executive meetings, coordinating meetings and small events and collating meeting papers. 
• The successful candidate will understand the importance of upholding our workplace values in all they do when caring for the coast – Commitment, Authenticity, Respect and Excellence (‘CARE’). 

If you think you have what it takes to be successful in this role, please click the Apply Now button.  

Your Cover Letter should address the following:

• Outline your experience working in an administration role;
• Why you would like to work with the team at Barwon Coast.

If you would like more information regarding the role, please contact Nicola Hyde, People and Culture Manager via email ******@barwoncoast.com.au. 

Applications close on Tuesday 19 March 2024