Office Coordinator

• Work across the entire business and form quality working relationships.
• Part Time position based in the heart of Melbourne CBD.
• Support the Leadership Team and be the "go to" person for the day-to-day running of our office

About Us

Eightcap is an Australian online financial trading Company that specialises in foreign exchange (Forex) and contract for difference (CFD) trading, offering over 250 tradable instruments to retail clients. The Company is headquartered in Melbourne, Australia and has offices in the UK Cypress, Guatemala, Philippines, Bahamas and Bulgaria.

Quickly becoming a leader in its field, Eightcap has gone from strength to strength and is experiencing rapid growth. Because of this, we are looking for an Office Coordinator to join the team.

About the Role

This part-time role sits within the People and Culture team. People & Culture focuses on creating a positive workplace where employees can reach their full potential by addressing diversity in the workplace, work-life balance, career development opportunities, and providing support to teams through coaching and mentorship. Working closely with the business to achieve goals through people processes and initiatives.

The People and Culture team collaborates to provide the successful candidate with a great knowledge base of the company and the broader financial services industry. You will provide administrative support and coordinate the day-to-day running of our Melbourne office.

• Maintain the Melbourne office, i.e. coordinate internal communications relating to office management, ordering of office supplies, rostering, etc.
• Manage supplier relationships.
• Assist in organising boardroom meetings and company events (e.g., town halls, EOFY and Christmas parties, lunch and learns).
• Manage incoming and outgoing mail.
• Monitor office stationery supply levels and reorder when appropriate.
• Manage new starter's first-day welcome and office orientation.
• Manage office seating plans.
• Provide support to the Leadership Team, i.e. Executive staff travel arrangements and other administrative support as requested.
• Manage kitchen supply orders and duty rosters.
• Member of WHSW working group.

Our Ideal Candidate

First and foremost, We are looking for a genuine, enthusiastic, and collaborative team member who can get stuck in and be a part of a great team.

• Previous experience as an office assistant, coordinator or in a similar role will be highly valued.
• Fluent in English and a professional and clear communicator - written and verbal.
• Ability to work with a range of stakeholders, across different levels of seniority and from different backgrounds effectively and in a collaborative manner.
• Excelled time management and organisational skills.
• You have a problem solving and solutions-focused mindset. You spot better ways to do things or smarter ways to work and you implement changes.
• You are supporting, communicative, proactive, efficient and hands-on. In our growing business, your role will be a key support in many ways, being adaptable is key.

We value diversity, curiosity, adaptability, accountability and respect. Our hope is that the successful candidate for this role also shares these values and will use them to guide how the work and interact with colleagues.

How to Apply

Please submit your resume via this job advert. If you have any questions, please reach out to ********@partale.com.au.

No agencies.