Personal Assistant

About us: 

Lockheed Martin is a dynamic, growing, and energetic organisation offering stimulating, challenging work at the forefront of technology. Lockheed Martin is a leader in Australia’s National Security, and our collaboration with Australian industry spans the Aeronautics, Maritime, Surveillance and Defence domains. We employ approximately 114,000 staff worldwide, and over 1200 staff in Australia across multiple locations. 

Lockheed Martin Missiles and Fire Control (MFC) is a Strategic Industry Partner for the development of the Australian Guided Weapons and Explosive Ordnance (GWEO) Enterprise with goals to enhance self-reliance, supply chain resilience, and developing a guided weapons manufacturing capability in Australia. The Strategic Capabilities Office (SCO) will oversee the execution of GWEO initiatives. 

The Executive Assistant is responsible for the provision of administrative support and office management/co-ordination for the MFC Program Director and other MFC leaders and staff as required.

Your responsibilities will include:

In this role, you will:

• Managing and organising diaries (including scheduling appointments and meetings providing sufficient context and details on the purpose of the meeting)
• Providing effective and efficient inbox management for the
• Program Director to help managing priorities
• Coordinating and assisting work flow management (including task tracking and assisting to ensure tasks are completed according to priority and deadlines)
• Travel coordination (including establishing and acquitting travel requests and travel expenses)
• Liaising professionally with other areas of the department and external organisations
• Coordination and participation in customer and VIP visits

About you:

To be successful in securing this position, you will have:

• Strong writing and communication skills, and the ability to interact confidently with executives and employees at all levels.
• Ability to prioritise time sensitive assignments
• Ability to work autonomously, and at the same time, collaborate and partner effectively with other members of the administrative support community.
• Significant experience of complex diary management
• Significant experience in taking meeting minutes / action points
• Substantial experience in proactive ownership and action of tasks, coordinating with multiple stakeholders and providing regular updates
• Significant experience of applying initiative and judgement to ambiguous and changing situations
• Confident, resilient, tenacious and flexible approach
• Open and positive attitude with ability to manage competing priorities
• Attention to detail with meticulous timekeeping
• Experience within defence/secure working environments

How we reward and support you:

 At Lockheed Martin we value our team and the contribution they make every day. We offer rewarding career pathways working on interesting projects that make a difference, continuous professional development and the opportunity to learn from a diverse team of talented individuals.

In return we offer:

• Competitive Remuneration
• Genuine work/life flexibility including a 9-day, compacted fortnight (every other Friday off)
• Membership to Destination Discounts – that saves you money on many every day purchases including supermarkets, petrol, department stores to name a few
• Salary packaging for car leasing 

Special Requirements:

Applicants are required to be Australian Citizens and hold a current or have the ability to obtain NV1 Defence Security Clearance. Employment may be contingent on the satisfactory result of criminal and/or other background screens, which require the collection and transfer of personal information.

Equal Opportunity Statement:

Lockheed Martin supports Equal Employment Opportunity and Diversity in the workplace by creating a place of employment that is, harassment free, diverse, fair, ethical, inclusive, and values the contribution of all its employees. Diversity and inclusion are the foundation of our culture and reflect our values of doing what’s right, respecting others and performing with excellence. By leveraging our employees’ unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.