Vic Events & Engagement Manager

The Event and Engagement Manager is responsible for creating and delivering all fundraising events and stakeholder engagement activities for the division. 

Key Responsibilities Include:

• Alongside the State Manager create a suite of fundraising events and engagement activities for stakeholders meeting financial targets and enables our purpose of increasing the number of bedrooms available for youth homelessness services.
• Identify and secure sponsors for all events and manage contract deliverables.
• Build strong relationships and develop engagement plans with stakeholders demonstrating continual growth.
• Project manage engagement activities such as worker bees and charity drives. 
• Lead and manage volunteers, Future Leaders and event committees.

The Event and Engagement Manager is a significant member of staff who adds value to the organisation by providing innovative networking and engagement opportunities to enhance fundraising and commercial outcomes.

Key Internal Relationships:

• Chief Executive Officer 
• Chief Financial Officer
• National Operations Manager and Executive Assistant to CEO
• National Grants and Foundations Manager 
• National Marketing Team 
• Other State Managers and Event Managers
• Other national support staff and volunteers

Key External Relationships:

• State Board of Advisors 
• Committee members and volunteers 
• Donors 
• Event sponsors 
• State and local government 
• Media partners 
• Project and or Event Consultants/Partners 
• Beneficiary Partners
• Event participants 

Key Accountabilities: 

Event and Sponsorship Management  

• Create events calendar consisting of a mixture of corporate networking events and peer to peer fundraising events.
• In liaison with State Manager, develop event budgets for all events and fundraising activities.
• Create event plans/briefs and timelines and communicate these to marketing/comms and support teams.
• Manage all events from concept through to delivery.
• Create runsheets and speech notes.
• Create and or coordinate the design of visuals for events as required.
• Brief speakers.
• Manage production crews.
• Create sponsorship proposals and invoices.
• Identify and secure sponsors meeting sponsorship budgets for each event.
• Manage and meet all sponsor deliverables as outlined in their contracts.
• Manage suppliers and contractors ensuring contractual agreements are delivered and invoices are paid. 
• Manage and communicate any risks associated with events.
• Drive peer to peer fundraising events with marketing and communications team.
• Manage budgets and provide event forecasts regularly.
• Manage all event administration associated with each event.
• Secure and coordinate all events and fundraising volunteers.
• In collaboration with internal and external stakeholders, collate a post event wrap-up report for every event and distribute it to the wider team highlighting lessons learnt and outcomes.

Donor Engagement Management

• Demonstrate deep knowledge of donor portfolio from all engagement activities.
• In partnership with State Manager, execute engagement strategy for donors in portfolio.
• Develop and invest in relationship building skills.
• Present to donors engagement activities and opportunities. 
• Develop innovative ways for donors to engage and fundraise particularly around the Hard Hat campaign.
• Data mining in RE and engagement plans and spreadsheet updated regularly.

Working Bees

• Liaise with Charity partners and identify and secure worker bee projects in line with our charter.
• Lead and secure donors and pro bono partners for worker bees.
• In liaison with a volunteer project manager, design, scope and resource worker bees. 
• Report and manage any associated risks.
• All pro bono or in kind services recorded.
•  Marketing and comms and PR teams briefed with plans and messages in place and executed.

Committees Management

• Attend all Committee meetings and record all minutes in VIC. 
• Contribute to Committee reporting as required.
• Manage the Future Leaders committee and any other event committees as required.
• Committees along with chairs are confirmed, charters are distributed and objectives and purpose understood.
• Meetings are scheduled with agendas and attachments circulated and filed. 
• Committee members are engaged with engagement plans in place for each person/company.
• Encourage committee members to advocate on our behalf and bring more donors on board and increase event participation.
• Demonstrate leadership and encourage a strong culture of innovation in stakeholder engagement, fundraising and management by continuingly improving engagement activities, events, processes and governance.

Marketing and Communications

• In liaison with Marketing team and State Manager, contribute and provide direction to Marketing and Communication plans for all events, stakeholder, and project campaigns. 
• Supply the Marketing and Communications team with content and information as required/requested.

Leadership and Culture

• Be a positive leader and promote positive behaviour within the wider organisation.
• Participate in internal working groups which contribute to improving and maintaining positive culture.
• Contribute to positive culture with clear and open conversation style with peers.
• Demonstrate an understanding of the organisation’s values in everything you do.