AddressBruce Rock Engineering (BRE) is a family-owned and operated business born in Bruce Rock, WA. At BRE we're shaping the landscape of road transport equipment in Australia. We're currently on the lookout for skilled individuals who resonate with our values of integrity, ownership, teamwork, and continuous improvement.
The Administration Assistant is responsible for providing outstanding administration support to the team. They are contributors of ensuring the efficient and smooth day to day operations of the office. This position located at our Wedgefield Facility, has great opportunities for growth in a busy and dynamic team. This is a Port Hedland residential role only. Unfortunately, FIFO is not available.
This position is/includes:
- Full-time permanent role.
- Flexible working hours.
- Fortnightly rental allowance
- Immediate start.
Key Responsibilities for this role include:
Reception – The Administration Assistant is responsible for answering any incoming phone calls, providing general support to visitors, contractors and staff, passing on memorandums or messages and maintaining a clean, welcoming reception desk.
Filing and maintaining staff files – Responsible for general filing duties, and maintaining staff files, and archiving when necessary.
Meetings – being present in any meetings requested and taking efficient, clear minutes. Relaying any important information during toolbox meetings to other administrators. Sending minutes to employees absent via email and printing minutes to be displayed in crib room.
Correspondence – checking emails for the Port Hedland division, and action when required. Forwarding to correct recipients, printing invoices and processing remittances. Produce any reports as requested. Contact any suppliers for invoicing/cash sale follow ups as required.
Invoicing – Printing off all invoices received and actioning.
Mail – Responsible for collecting and processing all mail that comes through, unless confidential. Required to deliver mail to respective staff member. Posting any outgoing mail daily.
Housekeeping and Supplies – maintaining a clean, welcoming office environment in the front office, tidying where necessary or notifying cleaners of any issues.
Registers – checking the incident and safety registers on a fortnightly basis and advising of relevant managers if follow up is required. Ensure all paperwork is filed under correct incident numbers. Maintain training matrix licences and check monthly for expired tickets/licences.
Human Resources/Payroll – Check the HR calendar regularly, create employee numbers using ITMS, inform Senior Admin of any new staff or staff that have resigned for payroll purposes. Tend to any leave applications, update ITMS, HR Calendar and email approval if required.
Other duties – The Administration Assistant will complete any other duties required, if approved by the Administration Manager.
About you:
- You should possess 2-5 years’ experience in an administrative role.
- You should have intermediate or above computer literacy skills.
- You should have intermediate or higher MS, Excel, Outlook, Word skills.
Why work for Bruce Rock Engineering?
- Great family-based values driven culture.
- Join a growing, exciting, and professional business with opportunity for growth & career development.
- Internal movement and progression across 4 sites around WA (Forrestfield, Bruce Rock, Port Hedland, and Geraldton).
- Gain industry-based training and experience.
- Financial support provided for external training.
- Excellent working conditions and flexible hours.
- Access to salary packaging for your car with a novated lease - enjoy significant tax savings as well as GST savings on your car purchase, fuel, tyres, servicing, and maintenance.
- Access to hundreds of everyday savings through Flare Benefits – exclusive discounts on well-known brands offering everything from groceries, phone bills, technology to fashion, restaurants, and entertainment.
- Service recognition awards.
- Employee of the Month and Employee of the Year program with great prizes.
- Ability to participate in our Employee Referral Program (up to $5000 per referral!).
- Mental health support and EAP services free of charge to you and your family.
As a leading designer, manufacturer, service and repairer of trailers, we serve a wide array of industries, including agriculture, mining, and construction. Our trailers stand out with their best-in-class payloads and outstanding durability, a testament to our commitment to innovation and continuous improvement.
Rooted in our beginnings and maintaining a strong presence in regional Western Australia, we're not just a company, but a part of the community. If you're seeking to be part of a culture that prizes innovation, quality, and performance, explore your potential with Bruce Rock Engineering today.
How to apply?
If you meet our essential requirements, click APPLY NOW to submit your cover letter and resume to be considered for the role.
