Administration Assistant

About Us:

Collar® - where innovation meets experience! Established in 2021, we're rewriting the rules of recruitment with 450+ years of collective expertise. We're not just a team; we're a force, transforming staffing challenges into triumphs across our 13 offices nationwide. Are you ready to shape the future with a dynamic team in Adelaide? Collar® is actively seeking a proactive, highly organised and tech-savvy Administration Assistant to join our team. This is your chance to make a significant impact, drive success, and be a pivotal player in our growth journey.

The Role:

The Administration Assistant will be responsible for providing administrative and clerical support to the management team and other employees. And will provide essential support to various departments within our organisation, ensuring smooth operations and efficient workflow. This role requires excellent technical skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment..

Roles & Responsibilities

• Perform general administrative tasks, including managing correspondence and maintaining records in our database.
• Maintain office supplies inventory and place orders when needed.
• Ensure office equipment is functioning properly and assist the team with basic troubleshooting if required.
• Onboard new employees' such as desk set-up, hardware and software.
• Organising and coordinating meetings, conferences, and events.
• Able to be proactive and identify when things need to be done.
• Collaborate with other team members to ensure efficient workflow and timely completion of projects.
• Assist in managing travel arrangements for staff members.
• Uphold confidentiality and handle sensitive information with discretion.
• Support the team in various tasks.
• Answer incoming calls and support the sales team
• Ad hoc duties required by senior management

A Bit About You

• Proven experience as an Administration Assistant or in a similar role
• Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Enjoys working in a fast paced environment
• Excellent communication and interpersonal skill
• Excellent organisational and time management skills.
• Results focused individual who is highly organised with a strong attention to detail
• Ability to work well under pressure and prioritise completing tasks

What Sets Us Apart:

• Competitive compensation.
• A culture that celebrates autonomy, creativity, and continuous learning.
• Ongoing professional development.
• Dive into a collaborative and inclusive team environment.
• Access state-of-the-art technology and resources.
• Enjoy a well-deserved 6 weeks of annual leave.
• Embrace the weekend early with a 3 pm Friday finish.

To Apply

Hit Apply now to join a rapidly growing team! Or reach out to Faye Canty via **********@collar.group for a confidential conversation.

Collar® Group is an inclusive recruitment agency regardless of your race, ethnicity, gender, age, sexual orientation, religion, disability, or any other characteristic that makes you unique. We welcome and encourage applicants from diverse backgrounds. Collar® Group is committed to building culturally safe working environments that represent our diverse communities in which we operate.

Established in 2021, Collar is the fastest-growing recruitment agency in Australia. With 12 offices Australia-wide, 1 office in Manila, Philippines and more than 100 staff with over 400 years of combined experience in the recruitment industry, Collar has achieved some remarkable accomplishments in a short period of time. Collar has more than 100 national clients and a database of more than 1,250,000 industry-specific candidates - both active and passive. At Collar, we're leading the movement towards healthier workplaces through prioritising mental health. We care about our customers’ and employees’ health and well-being and are on a mission to create a workplace where people are happy and can thrive. Collar is ISO 9001 & 45001 certified for Quality, Environment, and Health & Safety. Additionally, we have received gold certification for “Investors in People” and “Investors in well-being” and are officially certified 2 years in a row as “A Great Place to Work” and a “Family Friendly Workplace”. Our CEO, Ephram Stephenson, proactively fosters a supportive and rewarding career path for everyone in the company. Ephram was awarded CEO Magazine’s “Start-up Executive of the Year” in 2022. As an industry leader with 22 years of experience himself, Ephram established Collar on the very foundation that Collar is not just another agency, we're revolutionising the recruitment industry.