Administration Officer

Since 1977, Jesuit Social Services has provided services to some of the most disadvantaged in our community.

We place a high priority on advocacy and are a leader in policy development and research.

About the program

Jesuit Community College, is a Registered Training Organisation, offering nationally recognised vocational education and training, non-accredited training, professional and personal development programs and community development programs. Education and training activity is built around three key areas - Skills for Learning, Skills for Earning and Skills for Volunteering.

The College places high priority on helping people whose education has been interrupted to develop foundation skills - basic literacy, numeracy and communication skills – as a key to social and economic inclusion. For people facing barriers to learning, it sparks hope, aspiration and interest in education, provides a solid foundation for further study and connection to a ‘community of learning’. For a broader group of learners, it provides quality accredited and non-accredited education and training with emphasis on critical thinking and active participation. We work with other education providers, community organisations, agencies, businesses, volunteer mentors and government to support all students through transitions into, through and out of, the College and offers them direct pathways to further study, work or meaningful and fulfilling participation in the community.

About the role

We are recruiting for an experienced VET Administration Officer with aXcelerate experience, attention to detail and organisational skills to assist in the continuing success of our business. This is a casual role, with the successful applicant commencing as soon as possible.

Duties

• Assist with maintaining program and training records to comply with policies and procedures.
• Accurately enter data into the student management system (aXcelerate).
• Problem solve and action system errors and warnings.
• Professional communication with both internal and external partners and colleagues including administrators, trainers and participants.
• Generating participant certificates and statement of results
• Assist with front office and reception when required.
• Filing, auditing and archiving of student and administrative files.
• Perform a range of clerical tasks to assist with ongoing or ad hoc projects.
• Other duties are requested.

Key Selection Criteria

• Understanding of VET Quality Framework, Victorian Skills First Funding and Adult, Community and Further Education (ACFE) Agreement requirements.
• Demonstrated computer literacy, with a minimum of intermediate skills in Microsoft programs (Word/Excel/PowerPoint).
• High level organisational skills, attention to detail and time management.
• Demonstrated capacity to work both independently and as a member of a team.
• Excellent written and verbal communication skills.
• Capacity to fulfil reporting and administrative requirements associated with the position.
• Accurate data entry skills
• Excellent customer service skills
• Previous RTO/Compliance and high level of proficiency with aXcelerate
• Good knowledge of Microsoft Office packages, particularly Word, Excel, and Outlook

You will be joining a successful and highly motivated, friendly and committed team. We are committed to quality processes and also providing a supportive environment.

An attractive salary plus salary packaging options are available as well as a convenient location.

Applicants must

• Hold a Current Working with Children’s check.
• Pass a National Police check.
• Have at least 2 years of RTO Administration experience.

Experience is preferred in the RTO Administration sector, however, we will consider all applicants with Office Administration experience. On the job Training will be provided to the successful candidate.

How to apply

The position description can be found here and on our website www.jss.org.au.

For further information please contact Angela Angelopoulos, Education and Employment Programs Manager - Jesuit Community Collegeon 0400 909 *** or ***************@jss.org.au

Applicants are asked to respond to the selection criteria in the Position Description – this response should be submitted within the body of your covering letter.

Please apply in confidence.

Applications close at 5pm on 31st March, 2024.

Applications may be reviewed prior to the closing date and may be subject to change without notice.

Jesuit Social Services takes child protection seriously, we undertake a range of checks and processes to ensure safeguarding of children and you are required to meet the behaviour standard outlined in our Code of Conduct.