Job Summary:Live Nation / Secret Sounds is one of Australia’s largest and most dynamic music groups, spanning virtually all segments of the music industry. We produce the country’s pre-eminent music & arts festivals, domestic and international touring and we develop and manage our own venues and have a booking agency business Village Sounds.As the
Executive Assistant to one of our Executive Leaders, you will be responsible for both high-level executive support tasks and running alongside and managing aspects of the Director’s investments, personal and business activities as required.Responsibilities/ what they’ll be doing:
- Professional collaborative executive support including managing complex diary appointments and emails, identifying priorities and scheduling accordingly, responding where appropriate, and highlighting diary items and emails requiring attention;
- Coordinating domestic and international travel arrangements, meetings, conference calls and external appointments;
- Keeping up to date with the music, arts and culture scenes both nationally and internationally, and regularly sharing new discoveries and recommending ideas and potential areas of interest;
- Communicating with staff, key stakeholders and external clients and suppliers on behalf of Director.
- Administration and reporting of business expenses;
- Flagging approvals and checking with staff and the Director to sign documents on behalf of the Director.
- Remaining ‘two steps ahead’ overseeing business, personal, and at times, taking initiative and making recommendations and options to ensure requirements are managed swiftly and appropriately;
- Assist the Director and teams within Venue Development, Touring, Record Label / Publishing, Hospitality Group
- Artist Management – help with tour schedules and booking travel and accom
- Be cost conscious and try to make savings on travel and office spends where necessary for any of the businesses that requires assistance with ordering and booking.
- Other projects and administrative tasks, including assisting the wider team as required.
Who & What are we looking for:
- Minimum of 3 years’ experience and/or background in a creative, arts, and/or ideas-driven environment;
- High level computer literacy – Apple Mac/MS Office proficiency across Excel, Word & PowerPoint; Knowledge of Workday and Concur would be useful.
- A passion for music, the arts, and restaurants/bars
- A creative background in arts and/or culture with a genuine interest in modern business practices;
- Outstanding organizational skills with the ability to multi-task and prioritise across multiple businesses;
- Excellent written and verbal communication skills
- Demonstrated ability to maintain confidentiality and discretion
- Approachable and positive demeanour
- A proven trusted ally with diplomatic stakeholder management, sensitive to relationships and situations;
- Flawless attention to detail
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