Executive Assistant

Please be advised that scheduled maintenance is to be undertaken on Saturday 23rd March 2024 from 5 AM to 8 AM (AWST) and the system will be unavailable during this window.Convenience Buttons:Executive AssistantSalary:Public Sector CSA Agreement 2022 - Level 3 - $79,156 - $84,977Location:Cockburn CentralUnit/Division:Rural FireWork Type:Fixed Term - Full TimePosition No:006553Closing Date:2024-04-02 4:00 PMAttachments:-
-Temporary VacancyThis position is a fixed term full-time opportunity commencing as soon as possible until 28 February 2025 with the possibility of extensions and/or permanency.This selection process may be used to fill other similar at level vacancies that arise within twelve (12) months. Applicants deemed suitable but not recommended may be considered for those roles.About UsAs Western Australia’s leading hazard management agency, DFES performs a critical role coordinating emergency services for a range of natural disasters and emergency incidents threatening life and property.By empowering our people, we create a diverse and capable organisation where we are united and supportive allowing us to work better together. It’s crucial that as a collective, our employees, volunteers and the general public have all the tools they need to safely and effectively manage emergency events.To learn more about the Department and what we have to offer, please visit our website or follow us on LinkedIn .About the RoleThis diverse and challenging Executive Assistant role provides support to the Executive Director of the DFES Rural Fire Division. Day-to-day activities include:

• executive diary management,
• development of meeting agendas and minute taking,
• travel and accommodation arrangements,
• liaising with stakeholders on behalf of the Executive Director,
• prioritising correspondence,
• vetting and formatting briefing notes and related documents, and
• contributing to the management of work flow across the Division.

This challenging role also undertakes research on behalf of the Executive Director, and assists with budget preparation, processing of accounts, and facility management activities.We're looking for someone who:

• Is an enthusiastic and motivated self-starter.
• Has outstanding people skills and a friendly, personable approach to their work.
• Has experience successfully working with a broad range of stakeholders on sensitive or high-profile topics.
• Thrives in a fast-paced, high-pressure environment.
• Has excellent attention to detail and a commitment to meeting timeframes.

Sounds like you and want to know more? Then download the attached Job Description Form (JDF) or contact Sam Kennedy, Manager of the Office of the Rural Fire Division, on 0448 168 722 or by email on .Employment Conditions and Additional InformationDFES is an emergency services organisation and all employees may be required to work or travel outside of normal business hours to assist with emergencies.Employees in this position may be required to work out of normal business hours to attend meetings.If you don’t want to miss out on this great opportunity, Apply Now!All applications must be submitted online, simply click 'Apply for Job', located at either the top or bottom of this screen and follow the instructions.To apply for this position, please submit the following: * A maximum two (2) page pitch outlining the skills and experience you would bring to this role, with reference to the attached JDF and in the context of the position responsibilities.

• A current comprehensive CV that clearly demonstrates your relevant competencies and experiences, including the names of two referees who can attest to your suitability to this role.

To assist with your application and provide you with more detail about the application process, please click on the attached Applicant Information Pack.Please do not send your application to Sam Kennedy or seek their assistance with lodging your application.If you have any support or access requirements, we encourage you to advise us at the time of application and throughout the recruitment process. All information provided is private and confidential and will only be used to provide reasonable adjustments. Please contact us at .Please Note:

• All Essential Criteria listed in the Job Description Form will be assessed during the course of the selection process.
• Referees may be contacted at any stage during the process.
• Ensure you have saved your documents in MS Word (.docx files only) or PDF format and have allowed plenty of time to submit your application online before 4:00pm (WST).
• Any late, emailed or proforma applications submitted will be rejected.
• An executive search may be undertaken as part of the recruitment to this role.

Benefits of Working With DFESAs well as a great salary and being a part of something rewarding with key networking opportunities, our employees also enjoy an amazing range of benefits which may include:

• Free 24/7 access to an on-site gym.
• Opportunities to assist during state wide emergency incidents.
• Great work/life balance through flexible working and leave arrangements.
• Long service leave after 7 years.
• Paid parental leave as well as other attractive leave options.
• Generous superannuation options with the Fire & Emergency Services Superannuation Fund. For further information

. * Access to salary packaging options.

• Professional Career Development Opportunities.

Eligibility To ApplyYou must be an Australian Citizen or hold permanent residency to be considered for permanent appointments or hold a working visa covering the term of the contract (proof must be provided with your application) to be eligible for this position.National Police CertificateA condition of employment for new employees of DFES is that a current National Police Certificate (less than 3 months old) is provided prior to commencement.DFES Supports Diversity and InclusionDFES supports inclusion and diversity and advocates the value of inclusiveness where all DFES personnel are encouraged to contribute fully and are recognised and valued for their differences in an environment that is free from discrimination and the negative effects of bias, both conscious and unconscious.People from culturally diverse backgrounds, Aboriginal Australians and people with a disability are encouraged to apply. DFES may prioritise recruitment decisions based on the Equal Opportunity Act 1984 (WA).