Facilities Coordinator

About the Role

We are currently seeking to employ a Facilities Coordinator to join our team on a full time basis.

The Facilities Coordinator is responsible for ensuring the school’s facilities are maintained in a safe, clean and functional state, supporting a positive learning environment.

This role is certainly for you if you enjoy a mix of indoor and outdoor routine and proactive maintenance of a school’s buildings, grounds and equipment, together with responsibility for sourcing and maintaining relationships with external contractors.

About Our School

All Saints Grammar is a Co-educational School in inner South West Sydney that caters for students from PreKinder to Year 12 and has been helping shape the lives of students and partnering with families since 1990. Founded by the Parish and Community of Belmore and District, the School was established to support families in their quest to introduce and instil Hellenic values and the Orthodox Christian faith to the next generation of Greek Australians. Today, our School attracts students from many different faiths and backgrounds. 

At All Saints Grammar, we prepare each child for a globalised future. We nurture their strengths, and provide learning opportunities for them to flourish and grow, so that they can contribute to the world through a unique, holistic, future-focused educational program.

We believe that the foundation of a great school rests with its people. The partnership we create with our community is about more than academic success; it is about nurturing and encouraging each student to flourish as an individual, through modelling, educating and guiding the young lives entrusted to our care.

To become part of All Saints Grammar means to be part of a wonderful school community that is redefining success for all its members.

General Responsibilities:

Maintenance

• Carry out regular inspections to identify maintenance needs.
• Maintain an asset management system to aid in the scheduling of maintenance items.
• Coordinate and perform routine maintenance and repairs to minimise disruption to school activities.
• Manage and oversee external contractors for specific maintenance & facility management tasks.
• Manage the test & tag registry for all electrical appliances.
• Maintain grounds including gardens, lawns [mowing, weeding, watering, planting, pruning]

Safety and WHS Compliance

• Ensure the school’s grounds and built environment are safe and secure for all users.
• Maintain up-to-date knowledge of and compliance with WHS regulations and practices.
• Work closely with school staff to address safety and maintenance concerns promptly.
• Keep detailed records and reports on WHS safety issues and maintenance activities.
• Ensure timely completion of all Facilities-related regulatory filings/inspections such as Annual Fire Safety Statement, Lift Registration, and arborist inspections.
• Maintain all tools and equipment, and appropriately store garden implements and chemicals.

Event Setup

• Assist with physical set up and pull down for ad-hoc school events and functions.
• Assist Academic and Office staff with equipment transportation between campuses.

Facilities Coordination

• Assist in planning and executing facility improvements and maintenance during school holiday breaks.
• Regularly inspect the performance of external cleaning and other contractors to ensure they meet the school’s agreed service levels.
• Ensure the security of the school premises, including managing access controls and security systems.
• Assist with preparation and implementation of the maintenance budget.
• Participate in the planning and management of external service contracts within budget constraints.

General Duties

• Carry out a variety of ad hoc daily maintenance activities.
• Set-up for School functions may require some work during non-business hours such as evenings or weekends.  Time in lieu available.
• Perform other related tasks as required by school leadership.

Desired Skills, Knowledge and Abilities

• Experience in facilities maintenance or a similar role, with a focus on safety and proactive maintenance.
• A building/trade background would be highly regarded.
• Prior experience working in a School environment would also be highly regarded.
• Ability to prioritise tasks and ensure timely completion of safety-relevant maintenance requests.
• Ability to properly document all works and provide reports to senior management.
• Familiarity with WHS practices and regulations.
• Good organisational, time-management and problem-solving skills.
• Ability to communicate effectively with staff, contractors, and regulatory authorities.
• Strong work ethic and ability to work independently and part of a team.
   

What we offer

• A supportive team and school community.
• Competitive remuneration to be negotiated based on skills and experience.

Successful candidates will

• Have the right to work in Australia.
• Have a NSW Working with Children number (Employment Status) (or willingness to obtain).
• Support the priorities and pillars of our community ‘Faith, Excellence and Respect’
• Understand, abide by and comply with Child Protection and WHS policies.

Interested?

To be considered for this opportunity, we kindly ask that you submit the documentation listed below to **********@allsaints.nsw.edu.au. 

• A covering letter and copy of your current Resume, including details of two professional referees.
• Copy of any relevant licences / qualifications.

If you have any questions,  please contact Luther Symons, Head of Finance and Administration at All Saints Grammar (**********@allsaints.nsw.edu.au). 

We look forward to hearing from you. The school will interview appropriate candidates as they apply.