Address At IPS, you will apply your knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to pharmaceutical, biotech, and animal health research and manufacturing facilities. We are looking for an Office Administrator to join our team out of our office in Melbourne, Australia.
Position Responsibilities
- Answers and fields incoming phone calls, emails, and posts.
- Welcomes all visitors/guests at the reception.
- Monitor office and equipment supplies, and order replenishments.
- Helps to ensure that all office facilities such as the kitchen, break-out areas, and conference rooms, are maintained.
- Creates and maintains databases, filing systems, logs, and reports necessary for the company or department.
- Assists in writing contracts and invoices, providing necessary backup documentation, accurately.
- Plans and participates in project meetings, takes protocol, and documents action lists.
- Follows up with subcontractors regarding the release of liens, invoicing, and final billing.
- Updates customers on the status of projects via telephone, email, or postal mail.
- Follows up with subcontractor to ensure satisfaction.
Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights.
- Vocational apprenticeship in business, administration or similar.
- Possess relevant working experience in an office and/or project administrative role.
- Proficient in Microsoft Office Suite.
- Able to manage multiple tasks efficiently, highly organised, with strong attention to detail.
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
ID: 2023-8062
External Company Name: IPS-Integrated Project Services
External Company URL: www.ipsdb.com
