Personal/Executive Assistant

Boutique is delighted to team up with a prominent and distinguished high-net-worth individual in the pursuit of an Executive Assistant. This role will provide support to his thriving financial enterprise while also tending to personal responsibilities for the family.

We are in search of an individual who embodies both drive and enthusiasm, complemented by a warm and nurturing personality. In this crucial position, you will play a fundamental role in improving the efficiency and effectiveness of the firm's business operations, while also providing support for the Managing Director's personal ventures.

Adaptability is essential, as you will excel in creatively resolving issues and efficiently handling multiple tasks. Your independence and organizational abilities will be evident when working autonomously, and your communication skills will reflect both professionalism and warmth.

Responsibilities:

• Manage complex tasks including travel arrangements with meticulous coordination.
• Act as the primary point of contact for clients, maintaining the company's professional standards and service excellence.
• Manage and oversee all personal schedules and agendas with utmost discretion.
• Coordinate comprehensive internal and external meetings, including conference calls, video conferencing, and logistics across various time zones.
• Handle monthly expense reports with precision and compliance.
• Manage call management with discretion and efficiency.
• Serve as a Business Partner, demonstrating strong commercial awareness and integration within the executive team.
• Cultivate and maintain relationships with key stakeholders to drive company development.
• Proactively anticipate and address potential issues, showcasing exceptional problem-solving skills.
• Provide critical business support and conduct general administrative tasks with acute attention to detail.
• Be willing to undertake additional duties as needed, demonstrating flexibility, warmth, and dedication.

Requirements:

• Minimum of 5 years of experience as an Executive Assistant in a corporate setting, supporting multiple senior executives effectively.
• Experience in the financial services, professional services and legal sector is highly advantageous.
• Demonstrated commitment to operational excellence and strategic support.
• Proficiency in the Microsoft Office suite, with advanced skills in Outlook and solid capabilities in Excel, Word, and PowerPoint.

If you meet these qualifications and are excited about the opportunity to join a dynamic team, please submit your resume and cover letter detailing your experience and suitability for the role. We look forward to reviewing your application.