Publishing And Administration Coordinator (Fixed Term, 6-Months)

What’s on Offer

Join us as the publishing and Administration Coordinator, where your organisational prowess and publishing expertise will play a pivotal role within our media and communications team. Elevate our FRV communication platforms with your administrative finesse and contribute to fostering effective internal communications.

We strive to create a high-quality working life for our community of valued employees.   

Working with us provides:

• Access to a Rostered Day Off; 
• All roles can be worked flexibly but this may differ from role to role;
• Uniquely rewarding work in the service of the Victorian community; 
• Support for education, career and professional development; 
• Enterprise Agreement salary increases; 
• Novated lease options and superannuation salary sacrifice; 
• An unrivalled suite of physical and mental health and wellbeing support services; 
• Access to a sports voucher;  
• Discounted health insurance; 
• Corporate Clothing Allowance (conditions apply)
• Free gym access; 
• Close to Public Transport (Parliament Station)

About the Role

The Fixed term (6 months) Publishing and Administration Coordinator will provide high-level, professional, confidential, and proactive executive support to Director and Senior Manager, Internal Communications and Engagement; administration, maintaining diary and office functioning support. This position will require the incumbent to lead, coordinate and contribute to specialised projects and process/continuous improvement initiatives, including providing administration, project management, communications, reporting and analysis.

What you will need to Succeed

To be successful in this position, you will have:

• Attained or working towards tertiary qualifications in Business Administration, Human Resources, Project Management (or equivalent), or equivalent relevant experience;
• Extensive experience in providing executive and administrative support to multiple stakeholders and coordinating functional activities;
• Experience working in a complex and dynamic environment;
• Experience working within and or support Human Resources;
• Demonstrated high level proficiency with Microsoft Office Programs such as Word, Excel, Outlook, OneNote; Microsoft Teams, Visio and Sharepoint.

Serving the Community, valuing teamwork, having integrity, showing respect and being accountable are core values at Fire Rescue Victoria (FRV). We are looking for candidates who are committed to upholding our organisational values and behaviours as they guide our work and shape our culture. 

About Us

FRV is a modern fire and rescue service that meets the needs of twenty-first century Victoria. FRV comprises of 4500 dedicated employees who serve and protect communities throughout Melbourne and Victoria’s major regional centres.

We value and respect workplace diversity and seek to build a workforce that is representative of the community we serve. We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, people with a disability and people who are diverse in gender and sexuality. 

How to Apply

Please apply via Seek by submitting a tailored cover letter and resume addressing the qualifications and work experience criteria listed. 

Applications will be reviewed when received and suitable candidates will be contacted for interview at that time.  You are encouraged to apply early to ensure you don’t miss this opportunity.

If you require any assistance or adjustments to fully participate in the recruitment and selection process, please contact Recruitment Business Partner Max Campos at **********@frv.vic.gov.au

Important Information

FRV’s standard practice is to appoint at the advertised salary level

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa to apply for this position

FRV is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with its obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all FRV employees be fully vaccinated (boosted) against COVID-19 in order to work for FRV outside of their place of residence.  

Prior to commencement of employment with FRV you will need to provide evidence that you are fully vaccinated (boosted) against COVID-19 or unable to be vaccinated against COVID-19.  

Acceptable evidence includes:

1. COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account).
2. Your immunisation history statement (available via your myGov account). 

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccination doses.