Senior Executive Assistant

Broaden your career within one of QLD’s largest employers.
Be part of an organisation with a meaningful purpose and impact.
Strong commitment and action toward a diverse and inclusive workforce.
Based at
About UQ
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements, flexible start/finish times, and purchased leave.
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
Salary packaging options
About This Opportunity
The primary purpose of the position is to provide a high level of administrative, and executive support and assistance to the Executive Dean and Faculty Executive Manager (FEM) and ensure the smooth operation of the Faculty of Medicine, Executive Portfolio.
In addition, this role will provide support as required to the Executive Leadership Team during peak periods and absences.
Key responsibilities will include:
Managing the electronic diary including monitoring and arranging the schedule of the relevant individual/s, such as meetings and coordinating travel arrangements
Maintaining administration systems and processes to manage and prioritise the day-to-day flow of business for the office.
Undertaking background research and data analysis for the relevant senior or executive level staff member/s and drafting correspondence and documents, which includes handling of confidential materials.
Organising relevant financials (i.e., manage the reimbursements and other expenses in line with University financial policy and procedures), preparing budgets, and reconciling accounts as required on behalf of the relevant executive/s.
This is a full-time (100%), fixed-term position for 12 months.
At HEW level 6, the full-time equivalent base salary will be in the range $86,371 - $92,658 plus a generous super allowance of up to 17%. The total FTE package will be up to $101,055 - $108,410annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.
About You
We are seeking a motivated, organised and highly experienced Senior Executive Assistant to provide an exceptional level of executive assistance and administrative support to the Faculty of Medicine's Executive Leadership Team. Candidates require superior interpersonal, communication and senior stakeholder engagement skills as well as the ability to prioritise their own workload and work independently to meet deadlines.
A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.
Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and of varying social status.
Level of sensitivity when dealing with confidential matters.
Excellent stakeholder management, such as the ability to effectively handle, escalate and follow up with stakeholders.
Sound problem solving skills and judgment in resolving or redirecting issues.
Broad understanding of administration procedures, organisational structures and functions of the University of Queensland.
It is desirable to be able to demonstrate similar experience in a senior Executive Assistant role in a large and/or complex organisational context.
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Questions?
For more information about this opportunity, please contact Faculty Operations Manager, Mary Schneider
For application queries or a full job description, please contact stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Comprehensive cover letter addressing the ‘About You’ section
Resume
Other Information
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed to
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close Sunday 21st January at 11.00pm AEST (Job Reference Number - R-34154). Please note that interviews have been tentatively scheduled for Monday 29th January.