Senior Executive Assistant , Queensland Building And Construction Commission

The purpose of this position is to: Provide high-quality confidential administrative and executive support to the Senior Executive and committees associated with the Division. Liaise with senior management, representatives of business units within the organisation and other government agencies to ensure the provision of high-quality administrative support functions.
Job details Position status Permanent
Position type Flexible full-time
Occupational group Administration
Classification AO5
Workplace Location Flexible
Job ad reference QLD/537221
Closing date 19-Jan-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration Permanent
Contact person Jacilyn McGrath
Contact details jacilyn.mcgrath@QBCC.qld.gov.au Ph 3255 4525
Access the
Work flexibly from either Brisbane or one of our regional centres; Cairns, Gold Coast, Mackay, Maryborough, Rockhampton, Toowoomba, Townsville, Sunshine Coast.
Key Outcomes and Accountabilities
The aim of this role is to:

• Coordinate the daily business of the Senior Executive by regularly reviewing diary, meeting, travel demands and budgets and identifying possible issues which may impact on the strategic activities of the Senior Executive.
• Analyse enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the Senior Executive, including redirection of enquiries to appropriate personnel.
• Maintain confidence and protect the professional integrity of the Senior Executive by keeping organisational and personal information confidential.
• Communicate and liaise with Senior Executives from public to private organisations on a wide range of issues, respect confidentiality and maintain effective working relationships.
• Manage the flow of incoming/outgoing correspondence for the Senior Executive, prepare draft correspondence from the Senior Executive, whilst also being required at times to assist the whole of the organisation correspondence coordination or preparation of specific correspondence.
• Coordinate documentation and processes to support the Division human resource administration, procurement administration, financial administration and reporting.
• Coordinate meetings for the Senior Executive including attendees, organising pre-briefs where required and preparation of meeting minutes.
• Coordinate regular division meetings, including rescheduling, preparation of meeting minutes, updating documents and maintaining division corporate calendar for relevant committees.
• Provide historical reference by developing and utilising filing and retrieval systems and ensuring maintenance.
• Continually review duties and operations to ensure optimal efficiency in the role.

Candidate Attributes * Demonstrated ability to provide high-level administrative support, analyse issues, establish a course of action, adopt a proactive and solution focused attitude, and work with minimum direction.

• Demonstrated ability to be flexible to change, are resilient in times of uncertainty, and the ability to assist others in the change process.
• Focused on performance by understanding expectations, set priorities and ability to self-manage and meet deadlines. Reviewed progress of activities and have the ability to resolve any problems or inform the Director of potential delays or issues which may impact others.
• Demonstrated ability to manage internal and external relationships by having sound interpersonal and negotiation skills, including a capacity to resolve issues and manage relationships with colleagues, clients and stakeholders in specific or inflexible timeframes; and the ability to manage the flow of people and business in a high-pressure environment. Ability to develop correspondence as required.

How to apply
To apply for this wonderful opportunity, please submit your resume and a statement of suitability (maximum of 2 pages) outlining your skills and experience relevant to this role.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote and .
Applications may be used to employ applicants in identical or similar vacancies for a period of up to 12 months from the closing date of this vacancy.
Documents
Before applying for this vacancy please ensure you read the documents below.
Role Description
Information Package for Applicants