Administration Assistant

Be a part of a close-knit team, as the Administration Assistant, at Stockland Halcyon’s Head Office, located in Hope Island.  Providing support to the Community Operations team and Community Managers, you’ll be managing a wide range of office administration activity.

About the role

As the first point of contact, you’ll provide a professional and welcoming environment and utilising your administrative and organisational skills you’ll ensure the office is run seamlessly and all administration tasks are completed quickly and efficiently, including but limited to:

• Managing incoming calls, directing them to the relevant person and welcoming and greeting all walk-in internal or external stakeholders
• Assist with the management of all meeting rooms ensuring all are kept clean and tidy at all times, particularly following the completion of a meeting
• Keeping the kitchens tidy including emptying and filling the dishwashers (at start/end of the day)
• Oversee the general organisation and maintenance of the office environment
• Assist in the coordination of catering for events/functions or meetings(including tea and coffee requests for meetings in progress)
• Processing all incoming/outgoing mail and daily couriers
• Maintaining all stocks of kitchen, stationery, and office supplies
• Coordinate the procurement of business cards, name badges and uniforms needed for employees across Land Lease Communities
• Support the Community Managers with raising purchase orders, processing payments and expenses
• Assist with onboarding/offboarding of staff members
• Provide administrative support to the Community Operations team and the Community Managers
• All other general administrative duties

This permanent position, Monday - Friday can be either full-time or part time(hours split across the 5-days).

About you

• Solid administration/reception experience working in an office environment, providing customer service face to face and/or phone
• Excellent verbal and written communication skills with the ability to liaise effectively with a diverse range of stakeholders
• High attention to detail, excellent time management and a pro-active approach as well as the ability to learn and adapt quickly
• A good understanding of the full Microsoft Office Suite

The Stockland Proposition

Stockland Halcyon is Australia’s most awarded creator of lifestyle living communities with more than 2,352 homes across Southeast Queensland, Victoria, and most recently NSW and Western Australia. Integrating with Stockland, together we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds, and we want our teams to reflect this.

We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being, and financial services products.

Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.

Apply today – Stockland – a better way to live.

Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers @ Stockland Team will work with our preferred panel of agencies to source candidates for roles. Please submit any queries relating to the approved process of submitting candidate resumes or Stockland’s preferred agency panel to careers@stockland.com.au