Administration Assistant

To manage the day-to-day (Thursday and Friday) provision of quality and efficient accounting services for the organisation. 

What success in this position looks like 

• Reconciliation of cash held, Bank and General Ledger Accounts. 
• Preparation and payment of monthly superannuation liabilities. 
• Management of traineeship claims. 
• Management of Portable long service leave scheme. 
• Month end transactions processed in timely manner. 
• Perficient in BC Microsoft Dynamics. 
• Working across different reporting platforms. 
• System integration and troubleshooting skills. 
• Oversee, lead, and develop Accounts Payable/Receivable Officer 
• Integration of data into Microsoft Dynamics from external applications. 
• Assist with creditor payments, debtor invoicing and collections. 
• Production of specific reporting outcomes to deadline. 
• Ability and willingness to respond to management requests for information within specified timeframes. 
• Ongoing maintenance of documentation of the role including process procedures and checklists. 
• Continual critical assessment of processes with a view to improvement. 
• Ensure all month end procedures, including adjusting journals and general ledger reconciliations are undertaken accurately and on time. 
• Administer the preparation and prompt dispatch of invoices and statements to ensure prompt collection, reconciliation, and banking of monies.  
• Review and ensure the adequacy and operation of financial controls in respect of payroll, purchasing, general ledger, assets register, debtors and accounts payable. 
• Maintain, monitor, and provide advice and training on the accounting system. 
• Assist with compliance of all financial statutory and, in conjunction with the Quality Manager, government policy requirements for the organisation. 
• Assist with annual financial audit and take a lead on all information requested