Administration Officer

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

Location:Frankston - Bayside Peninsula

About the Division

School & Regional Services is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers.  Multi-disciplinary teams across areas and divisions work collaboratively across the region to:

• Deliver high quality education and early childhood services that are responsive to local needs.
• Improve early childhood service and school outcomes and performance across the region.
• Provide coordination and oversight of the delivery of services that support the health, wellbeing and engagement of children and young people to enable them to learn and develop to their full potential.

About the Role

The Department of Education is hiring an Administration Officer to join their regional team. Reporting to the Manager, Planning, and Implementation, the candidate will collaborate with colleagues and the School Improvement Project Support Officer. The ideal candidate should be comfortable working independently and collaboratively, adapting to different situations, and maintaining discretion, confidentiality, integrity, and initiative. The role is crucial for the Area's effective operations, involving independent work, frequent contact with Department employees and the community, and demands flexibility. Key responsibilities include office/facilities management, records management, procurement, general administration support, and program administration support.

Capabilities

We are looking for an Administration Officer who possesses key capabilities such as flexibility, adaptability, collaborative teamwork, a future-oriented mindset, critical problem-solving skills, and strong interpersonal abilities. The preferred candidate should embrace new ideas, foster a cooperative team environment, consider future goals, exercise critical thinking, and tailor communication to various audiences. Additionally, the candidate should demonstrate planning, organization, and attention to detail, effective relationship building, initiative, accountability, self-management, and proficiency in verbal and written communication. The ability to manage resources efficiently for optimal work delivery is also crucial.

Desired Qualifications and Experience

• MS 365 knowledge (full suite)
• Prior experience about the functions described above is desirable.

Further Information

For more details regarding this position please see attached position description.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Alistair Bishop via 03 87665*** or ***************@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements. 

Applications close 11:59pm on 5th of March, 2024