Administration Officer

Administration Officer - Fixed Term Full Time
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.
About the Division
The Schools & Regional Services is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers. Multi-disciplinary teams work collaboratively across the Area to:

• deliver high quality education and early childhood services that are responsive to local needs.
• improve early childhood service and school outcome and performances across the Area.

About the role
The purpose of the Administration Officer role is to provide administrative services to Area staff. The Administration Officer, under the direction of the Manager, Planning and Implementation, will work closely with other staff performing administrative functions and in liaison with the School Improvement Project Support Officer to ensure required supports are provided across the Area.
The role is critical to the effective operations of the Area. It will involve periods of sustained independent work, as well as frequent and varied contact with Department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff. The Administration Officer will demonstrate discretion, integrity and initiative in the performance of their tasks, which include:

• Leading the support for office/facilities management, including fleet services.
• Records management, including administration of Area SharePoint sites.
• Procurement, including hospitality, travel, office supplies and general invoice processing.
• General administration support including reception, meeting and event coordination.
• Management and triaging of Area inbox.
• Program administration support.

This role will be located in South-Western Victoria Region, Central Highlands Area at the Ballarat Regional Office and is fixed term until 30th June 2025.
The ideal candidate for this position will possess a varied skill set, demonstrating proficiency in effective planning, organizational finesse, and meticulous attention to detail. Establishing robust relationships is crucial, requiring the ability to take initiative, demonstrate accountability, and efficiently self-manage. Proficiency in both verbal and written communication is essential for success in this position.
For more details regarding this position please see attached position description.
The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website [education.vic.gov.au] , HRWeb [education.vic.gov.au] and our Diversity and Inclusion page [education.vic.gov.au].
Applicants requiring adjustments can contact the nominated contact person.
Applications close 6 March 2024
Job details
Job Reference: VG/DE/SRS/20011658A
Location: Ballarat - Central Highlands
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG3
Salary Range: $74,580 - $90,558
Job Duration: until 30th June 2025
Date posted: 21-Feb-2024
Application Close Date: 06-Mar-2024
Attachments: (Word, 178KB)
Job Specification
Contact:
Jen Winter
Jen.winter@education.vic.gov.au