AddressYouth Focus is a for-purpose organisation that creates brighter futures for young people in Western Australia by offering a range of no-cost mental health services. Established in 1994, Youth Focus delivers innovative and accessible mental health services and programs across Western Australia to help at-risk young people aged 12 to 25. A key component of this is our role as the lead agency for a number of headspace centres.
We are looking for an experienced Executive Assistant to join our team at our Head Office located in Burswood, on Whadjuk Noongar Country.
- Fixed-term, part-time position (0.6FTE)
- Commencement: July 2024
- Contract end date: February 2025 (parental leave coverage)
About the Role
This position holds responsibility for a variety of key Board secretariat duties and will provide critical support to our Executive Leadership Team (ELT), including the CEO.
Key responsibilities include:
- Make arrangements for Board, Director, and Committee meetings.
- Establish, maintain, and review Board documents ensuring that all governance requirements are delivered.
- Act as master administrator of the Board management portal Board Effect, including the upload and management of all documentation and user training.
- Facilitate the effective operation of the Board's decision making and reporting by recording and organising effectively and in a timely way.
- Formulate the Board and various Committee meeting papers in liaison with the CEO, advise edit, and proofread the content produced with sufficient time for pre-reading/consideration.
- Act as administrator of the project management tool Envisio, managing the uploading of information from the CEO and ELT.
- Accurately record, transcribe, and distribute minutes of all required meetings.
- Provide the utmost support whilst ensuring confidentiality and sensitivity.
- Management of the CEO and ELT communications, as required.
- Monitor, respond, and screen incoming activities for the CEO, being the first point of contact for other stakeholders.
- Capacity to work occasional evenings, as required for meetings.
To be considered for this position, applicants will have:
- Experience in working with a Board of Management and a Management Team.
- Minimum 3 years' supporting a manager at C-suite level.
- Must possess an exceptional degree of confidentiality and discretion.
- Exceptional organisational, planning, and prioritisation skills.
- Excellent communication and interpersonal skills (including influencing and conflict management).
- Adaptable and flexible team worker with demonstrated collaborative skills.
- Strong attention to detail and accuracy is essential.
- Works well autonomously and uses initiative.
- Proficiency in Envisio, Adobe, Microsoft 365, with SharePoint experience preferred.
- Diligent or Board Effect software experience would be advantageous.
To successfully become part of our team, it is just as important to align with our values as it is to meet our selection criteria. Our values are part of who we are and are demonstrated in the way we work every day.
What we offer- Youth Focus is a DCA recognised Inclusive Employer
- An opportunity to be part of a person-centred, flexible, family friendly organisation
- Competitive salary offerings with the ability to salary sacrifice
- Access to professional development opportunities
- Additional annual leave and other leave offerings
- Free office parking!
Please send through your CV and Cover Letter that addresses the above-mentioned selection criteria detailed under the section 'About You'.
Closing date for applications: 9.00am, Friday 28 June 2024.
Please note:
- Appointment to the role is subject to the successful candidate providing a satisfactory National Police Clearance.
- Shortlisting will commence immediately, and the role may close earlier than the date mentioned above if we find a suitable candidate.
- Due to the high volume of applications received for our advertised positions, only those applicants who are short-listed will be contacted. To those applicants not short-listed, we extend our appreciation for considering Youth Focus as a potential employer.
- For further information or a confidential discussion about the position please contact Human Resources on (08) 6266 4***.
Youth Focus is committed to ensuring every individual that interacts with us feels safe and is able to bring their whole selves, being welcomed with equity, dignity and respect. In doing so, we understand that we must first include, listen, and reflect in order to build trust, connect, and partner. We celebrate individuality and are guided by the stories and journeys of the communities in which we live and work. Everyone is welcome at Youth Focus.
