Eden Ritchie is seeking an Executive Assistant who will be part of the Executive Support Team that provides Administration support to the Deputy Director General in the Department.
- 5 month contract
- Brisbane CBD location
- Provide high level, confidential secretarial and support functions, including diary management, to the Deputy Director-General.
- Maintain the highest level of confidentiality while monitoring the emails of the Deputy Director-General. This includes ensuring urgent requests are progressed as a priority, items requiring on forwarding are distributed appropriately, and emails are responded to in a timely manner.
- Organise meetings with staff at all levels within the Department, with other public sector agencies, as well as with external organisations and stakeholders.
- Prepare meeting packs for the Deputy Director-General, including liaising with relevant staff and stakeholders to ensure supporting papers are available for meetings.
- Progress the flow of documentation (including correspondence) through the Deputy Director-General and Office of Deputy Director-General, including following up on outstanding items.
- Coordinate travel and accommodation arrangements for the Deputy Director-General.
- Coordinate purchasing requirements using a corporate as required.
- Reconcile the corporate card of the Deputy Director-General using ProMaster
- Prepare travel claims on behalf of the Deputy Director-General using Fraedom
- Assist when required the Executive Correspondence Officer regard to the preparation of correspondence.
- Assist the Executive Manager and Senior Project Officer with administrative work as required and provide high quality advice to staff at all levels on procedures and administrative standards.
- Maintain effective time management practices.
- Use discretion, autonomously redirect and respond to matters within defined boundaries.
- Support a positive culture within the office utilising strong interpersonal communication to enable the delivery of effective and timely executive support.
- Work flexibly across the business group and provide assistance with other duties as directed and required.
- Experience in the following software packaged:
- MECS
- ProMaster
- Fraedom
- High level of Microsoft office use.
- EA experience