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Form of workOffice Administrator
An opportunity has arisen at Gibson Architects for an experienced Office Administrator to join our office in Ipswich.
About Us
Gibson Architects is an established Ipswich based architectural practice. We are currently seeking an experienced Office Administrator to join our team.
About the Role
An opportunity is now available for a professional, reliable, capable and friendly Office Administrator to join our team. The primary purpose of the role is to implement, manage and co-ordinate the administrative and accounting activities of the business to ensure effective and efficient support to management and the architecture personnel. This includes the co-ordination of day-to-day administrative activities and personnel to ensure the delivery of quality professional services. You will be part of an Administration Team.
This is an opportunity for a full-time, part-time, or shared role.
Your Responsibilities
- Reception duties
- General day-to-day administrative duties
- Administrative duties regarding all architectural projects as required
- Support & provide administrative assistance to Director and Architects
- Preparation of Fee Proposals and Submissions
- Finance & Accounting (including Accounts Payable, Accounts Receivable, Project Accounting, Payroll, Management Reporting, ATO reporting)
- Project Administration (assisting the Senior Architects with project related administration tasks including Contract Administration, Budgeting. Forecasting and preparing reports and letters)
- Human Resources (including preparation and coordination of Employment Agreements, Inductions, Wage Review and processing leave)
- Maintenance of Quality Management System (including undertaking internal audits and developing, implementing and maintaining office protocols, systems and processes)
Your Skills and Experience
- 7-10 years’ experience in a similar role
- Formal Qualifications in Accounting/Bookkeeping advantageous
- Proficient in Xero with recent experience
- Experience in Quality Management particularly ISO 9001:2015 is ideal but not essential
- Professional in appearance
- Strong customer focus
- Proactive
- Highly organised and able to effectively prioritise workload and meet deadlines
- Sharp attention to detail and focus on accuracy
- Advanced computer skills with proficiency in the Microsoft Office suite, particularly Excel
- Able to follow through tasks to completion
- Excellent written and oral communication skills
- Ability to work independently as well as part of a team
- Eagerness to learn new processes and systems
- Ability to learn new tasks quickly and work autonomously
- Self-motivated with the ability to use common sense and initiative
- Excellent time management skills and the ability to multi-task and prioritise
- Experience working with Indesign is an advantage but not essential
Salary package will be negotiated with the successful candidate commensurate with the level of experience.
How to Apply
We welcome your interest in applying for this key role. Please click 'Apply Now' and attach your resume with a covering letter. Only short-listed candidates will be contacted.
If you would like to discuss this opportunity further, please contact Megan Sampson on 3281 2656 or email *****@gibsonarchitects.com.au.
