Office Administrator

JOB TITLE:  Office Administrator

JOB TYPE: Part Time 15 hours

LOCATION: 430 Queensberry Street North Melbourne Vic 3051

SUPERVISOR: Responsible to the Vicar and work closely with the Honorary Treasurer and Churchwardens.

OFFICE ADMINISTRATOR AIMS 

To provide administrative support for the vicar, churchwardens and treasurer 

To ensure the smooth running of parish administrative processes, including the preparation of liturgical resources, financial documentation, and property administration 

To ensure accurate record keeping and compliance with diocesan and other requirements, as directed 

MAIN DUTIES/RESPONSIBILITIES:  

General office administration, including filing and maintaining files 

Work with the Parish Bookkeeper (using Xero), including banking and preparing payments for approval and signing 

Preparation of the weekly pew sheet and other publications 

Website updating 

Printing, collating, and copying 

Maintenance and updating of parish lists and rosters 

Residential tenancies management, in consultation with the churchwardens and estate agent 

Direct management of all hall hire 

Maintenance of security system and key register 

Administrative support for special events (major services, parish fair, fundraising and social events) 

Ordering materials and services for all aspects of the property including office, hall, church, and vicarage. 

Liaising with other staff and contractors 

Caretaker tasks as required 

Direct contact with members of the Parish, various associated organisations, especially St Mary’s Kindergarten, and members of the local community on a regular basis. 

Other duties consistent with the objectives of the role 

SKILLS & EXPERIENCE  

Essential:   

Proficiency in the use of Microsoft Office, particularly Word, Publisher and Excel 

Proficiency in the use of email programmes, including list administration 

Proficiency in the use of Xero accounting software, or an equivalent accounting program 

A systematic and efficient approach to filing, both on computer and filing system 

Demonstrable skill in establishing and executing business administration processes 

Familiarity with liturgical tradition 

Strong interpersonal skills 

The ability to act both independently and as part of a team 

Desirable:  

Experience in website content management 

Experience in creating and maintaining simple databases 

SELECTION CRITERIA:  

Demonstrate work experience in a similar role 

Strong organization skills with demonstrated ability to prioritise competing tasks 

Proven ability in dealing with people in a respectful, sensitive, and proficient manner 

High interpersonal and communication skills (both written and oral) 

Bookkeeping or similar financial experience, using Xero or similar 

Demonstrate computer skills as outlined 

Demonstrate willingness and ability to provide attention to detail 

TERMS AND CONDITIONS: 

The salary for the post is based on Level 4 Clerks (private sector) Award 

Annual Leave, superannuation and other entitlements will be calculated pro rata 

A probationary period of three months will apply 

The successful applicant must have the right to work in Australia. St Mary’s is unable to sponsor a visa. 

The successful applicant should hold or will be required to obtain a Working with Children check and a Police Check prior to commencement of the position.  

APPLICATIONS: 

Applications should include a one-page letter outlining suitability for the post, a brief curriculum vitae, and contact details for two referees. 

Applications should be addressed to: 

The Revd Canon Jan Joustra 

Vicar 

St Mary’s Anglican Church 

North Melbourne 

Applications to be sent via seek.com.au 

Closing Date: Sunday 17th March, 2024 

Interviews to be held during the week beginning 18th March, 2024 

The successful applicant will ideally begin work Monday 25th March, 2024 

ABOUT ST MARY’S ANGLICAN CHURCH  

St Mary’s Anglican Church, North Melbourne is an inner-city Christian community that strives to be faithful, inclusive, and sacramental. 

The church building is situated in the historic heart of North Melbourne, on the corner of Howard and Queensberry Street, just down the road from the North Melbourne Town Hall, within easy walking distance of Melbourne Central Business District. As well as North Melbourne, St Mary’s serves the communities of West Melbourne and South Parkville. 

Sunday morning worship at St Mary’s is vibrant and lively, within a “relaxed Anglo-Catholic” style. The theology that informs preaching and teaching is unapologetically liberal in social outlook, whilst taking the Bible extremely seriously as God’s word written, constantly being reinterpreted by God’s living people, who are the Body of Christ in the world today. 

In striving to be faithful, we acknowledge and celebrate the ecclesial traditions that have shaped the Church through the millennia. 

In striving to be inclusive we seek to break down barriers of exclusion that have marred the Church’s history, including exclusion based on race, gender, sexuality, age or disability. 

In striving to be sacramental, we seek to live Eucharistically, which is to say that we strive to live as a people who constantly give thanks to God. 

Benefits

• Inner City location
• Off street Parking
• Close to shops and cafes
• Work during school hours