Address
Form of workThe Administrative Assistant is part of a team who assist the Chief Justice. The role of theAdministrative Assistant is to assist with management of incoming and outgoing correspondence, to coordinate the Chief Justice’s events and to provide administrative support to her Honour’s Chambers Manager, Executive Assistant and Associates.
The key duties of the position include:The role of theAdministrative Assistant includes, but is not limited to:
• Management of emails, memoranda and other correspondence, including responding to queries and producing well drafted correspondence.
• Providing administrative support to the Chief Justice and other members of her Honour’s chambers, including managing accounts and other duties as required.
• Maintenance of records, including email correspondence and other chambers documents.
• Coordinating events, including managing invitations, booking catering and attending to set up.
• Provide support for the Chief Justice’s meetings with guests as required.
• This position is one which will require the successful candidate to be present in chambers during the
working day. There may be opportunities to work from home occasionally, but it is primary an in-office
position.
• Some interstate travel may be required, to other Court registries.
Selection Criteria
- At least two years of experience in providing effective and efficient administrative support, ideally within the courts or the legal sector.
- Strong interpersonal skills, professionalism and an ability to appropriately handle confidential and sensitive information.
- The ability to work autonomously and as a member of a small team.
- Well-developed organisation, prioritisation and time management skills.
- Excellent oral and written communication skills, including attention to detail and accuracy.
- Excellent problem-solving skills, including being able to demonstrate initiative, flexibility and sound judgement in decision-making.
- Strong IT skills, including touch typing skills, the ability to use legal databases, Microsoft applications and Adobe.
- Ability to quickly absorb new information to operate within the Court’s processes and to accurately and efficiently use Court specific IT systems
- The ability to adapt to changing situations and priorities.
- Very high standard of ethical behaviour.
Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) or, in limited circumstances, in the process of obtaining citizenship.
Applicants offered employment will be required to successfully undergo a police record check and must be willing to disclose all relevant and required information.
Successful applicants engaged into the APS will be subject to a probation period.
The Federal Court of Australia is committed to building an inclusive and culturally diverse workforce. We welcome applications from across our community including, Aboriginal and Torres Strait Islander peoples, women, people with disability, people from culturally and linguistically diverse backgrounds, those who identify as LGBTIQA+, mature aged employees and carers.
The Chief Executive Officer and Principal Registrar of the Federal Court, together with officers and staff identified under the Federal Court of Australia Act 1976, the Federal Circuit and Family Court of Australia Act 2021 and the Native Title Act 1993, constitute a single Statutory Agency for the purposes of the Public Service Act 1999. Employees are engaged to work in support of the following courts or tribunal:
- Federal Court of Australia,
- Federal Circuit and Family Court of Australia, and
- National Native Title Tribunal.
Employees are covered by the Federal Court of Australia Enterprise Agreement 2018–2021. The Federal Court and the Federal Circuit and Family Court each maintain a distinct statutory identity, with separate functions and judicial independence.
