Administrative Assistant- Monash Doctors Education

Embark on a rewarding career and be part of a team where your dedication makes a difference in people’s lives.

About the Role:

Join our team as an Administration Assistant on a full-time ongoing basis. The Administration Assistant will primarily be based at Monash Medical Centre Clayton, but will work across our network with some flexibility to work from home.  This is being offered as a full time permanent role, however a part time option may be considered based on candidate strength and capability.

The Administrative Assistant at Monash Doctors Education will provide vital support to the MDE Director / Manager and the team in delivering high-quality education programs for prevocational doctors and junior medical staff. This role involves managing administrative tasks related to education governance activities, coordinating education events and assisting with communication and documentation.

Key Responsibilities:

• Administer junior doctor assessment reports and maintain accurate records.
• Coordinate online and in-person education events, including speaker liaison and technical support.
• Manage Monash Doctors Education website (word press) and SharePoint platform.
• Develop educational resources such as program booklets and flyers.
• Assist with the generation of invoices and communication with event attendees.
• Support the MDE team in various administrative duties, including answering calls and ordering office supplies.
• ·Collaborate with internal stakeholders, including People & Culture, Medical Department Heads and Program Directors.

About Us

Monash Doctors Education: Monash Doctors Education (MDE) is dedicated to delivering exceptional education and training to doctors within Monash Health. MDE plays a crucial role in developing and implementing educational programs for prevocational doctors (PGY1 and PGY2) and senior medical staff. By fostering a culture of continuous learning and improvement, MDE ensures that doctors are equipped to provide the highest quality of care to patients.

About You:

• Previous experience in administration, preferably in a healthcare setting is an advantage.
• Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and oral communication skills and ability to work effectively in a team.
• High level of administrative skills and attention to detail.
• Ability to prioritize tasks and manage workload efficiently.
• Relevant qualifications in administration (for example Certificate III or IV in Business Administration) or completing qualifications in Communication or Business administration at University

In Return

Ours is a connected team with strong shared values and an unwavering commitment to excellence. We are a highly skilled, collaborative, and welcoming team where the only limit in your career is you. Upon your appointment, we will provide you with

• A supportive and cohesive team
• Opportunities for you to use your experience in the role to inform and drive initiatives within the broader units and programs.
• Salary packaging
• Onsite subsidised staff parking
• Discounted banking (BankVic)

• Comprehensive health and wellbeing programs to all employees. This includes the Employee Assistance Program for counselling and coaching support as well as mental health training, digital wellbeing and financial wellbeing program

• Onsite Gym options and ability to join Fitness Passport - your pass to an extensive choice of fitness facilities.

• Through partnerships with Medibank Private and HCF, Monash Health also offers employees cost-effective corporate private health insurance cover.

For a confidential discussion and to explore the opportunity further, please call Andrea Bramley on 0400242***.  It would be great to have a conversation with you.

Monash Health is a great place to work

To learn more about our organisation visit monashhealth.org.

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare for people at every life stage. With 25,500 employees, we provide care to south-eastern metropolitan Melbourne and rural Victoria from over 40 locations, via telehealth, within local communities and in people’s homes.

We recognise the value of equal employment opportunity.  We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online Mercury System (e-recruit).

For information including how to apply and probity check requirements, refer to attached ‘Application Guide’ located under Position Documents

Applications will be screened upon receipt and selection activity may commence prior to the closing date.

Respectfully, applications from Recruitment Agencies will not be accepted.