AddressAbout the Treaty Authority
The Treaty Authority is a new independent entity with a mandate to facilitate the formation of treaties between the State of Victoria and First Peoples in Victoria.
The Authority’s work is grounded in Aboriginal culture, lore and law and led collectively by a panel of five Members committed to Aboriginal self-determination and empowerment. It engages with a broad cross-section of stakeholders including the State of Victoria, the First Peoples’ Assembly and Traditional Owners in Victoria.
The objects of the Authority’s work are to:
Facilitate the journey towards reconciliation, mutual respect and tolerance between First Peoples and other people of the State and to
Maintain, promote and advance the self-determination and empowerment, culture and human rights of First Peoples.
About the Role
The Treaty Authority has an exciting opportunity for an experienced and capable Office Administrator to join its team. Reporting to the Operations Manager, this role is pivotal in facilitating the day-to-day seamless running of the Treaty Office in providing administration support across the broader team and being the first point of call welcoming and directing visitors, guests and callers.
Passionate about being part of a reform to benefit First Peoples in Victoria, the ideal candidate is results-focussed, with a proactive approach to achieve outcomes. A high level of customer service is paramount. This role requires excellent ability to liaise with both internal and external stakeholders with ease and sensitivity. Essential is this candidate’s experience in a similar office administration role where they managed multiple priorities and worked to tight deadlines.
This position is open to everyone but, given the nature of the Treaty Authority’s work, we strongly encourage First Peoples to apply.
Key Duties
Responsible for the Treaty Authority Office’s reception area including welcoming and directing visitors and callers, providing accurate information and messages and ensuring correct visitor security protocols are followed.
Manage the meeting room calendar, schedule meetings and monitoring meeting room usage, whilst ensuring the rooms and reception area are well-maintained and clean.
- Provide general administrative support to the Treaty Authority team.
- Assist in the coordination of travel arrangements and related logistics.
- Organise and coordinate office operations and procedures.
- Organise files, handle correspondence and maintain the template library.
- Prepare reports, presentations and other documents as required.
- Manage inventory of office supplies, staff amenities and equipment.
- Provide support in the planning and running of events, meetings and workshops as required.
- Be the main point of contact for facility management including building access, safety inductions, cleaning, office repairs, safety compliance.
- Coordinate new employee onboarding activities, including building access, IT requirements and safety inductions.
Selection Criteria
- Experience in a similar Office Administration role is essential.
- Calendar management, along with demonstrated use of Outlook to manage emails and meetings is essential.
- Experience booking travel and coordinating events.
- Strong working knowledge of MS Office platform.
- Effective verbal and written communication with the ability to express thoughts clearly and actively listen to ensure stakeholder requirements are clearly understood.
- Good interpersonal skills with the ability to build strong relationships.
- Highly organised with strong attention to detail, proactive, takes initiative with a results-driven approach.
- Well-developed collaborative and teamwork skills, with the ability to develop positive working relationships with colleagues and stakeholders.
- Not-for-profit experience preferred but not essential.
This is a full-time permanent role, based at our offices in Collingwood.
This position is commensurate with a VPS4 range starting at a salary of $92,000 plus super, depending on the successful applicant’s experience.
Applications close 21 June 2024.
Click the Quick Apply button to submit your application with a copy of your resume along with a brief cover letter explaining why you are interested in this opportunity.
General EOI: If you are interested in working with the Treaty Authority in any capacity, please send us an expression of interest with a copy of your resume to ****@treatyauthority.au
