Office Administrator/Sales Support

Job description
Our market leading client has an opportunity for a motivated Service and System Administrator. Your main responsibility will be to provide administrative support to their service team to ensure the division runs efficiently and achieves operational excellence.
Additionally, you will administer the implementation of their new field management systems and some other process and operational improvements.
This role will report directly to the Service Finance Head.

• Key tasks
• Manage and schedule the contracted services and inspection appointments.
• Maintain the service customer reports, correspondence, schedules, databases, etc.
• Implement and manage the online service management system.
• Assist in preparing proposal / tenders for all after sales projects.
• Allocate job numbers and GL codes in the financial reporting system.
• Manage purchase orders as requested by the service department to the nominated suppliers.
• Receipt all PO and deliveries into the financial reporting system and advise any anomalies.
• Process time sheets for payroll and financial reporting.
• Arrange new accounts and liaise with customers regarding account inquiries.
• Process service jobs for invoicing, review job costs and confirm charges, ensure all job-related costs are allocated prior to invoicing, obtain customer purchase order numbers prior to any scope of works commencement for call outs, break downs, warranty work and routine services.

• What’s on Offer?

• Potential for an ongoing position
• Work for a reputable company
• On the job training
• Port Melbourne Location
• Great hours and work/life balance
• Potential for career progression with a market leader.

How to Apply
If you are interested in this opportunity please click ‘Apply Now’.
About Trojan
Trojan Recruitment Group is a national provider of professional and industrial recruitment, specialising in temporary, contract and permanent employment across a range of industry sectors. We pride ourselves on being good people to deal with which is why we have a diverse and loyal client base and committed workforce.