Office Administrator/Personal Assistant

A great opportunity awaits an Office Administrator/PA to manage & provide all-rounded administrational support to a start-up fund manager.

Our client is a boutique fund manager firm focusing on impact and ethical investing. Due to their growth, they are now seeking a self-motivated and proactive Office Administrator/Executive Assistant to manage and provide all-rounded administrational support to the team.
Key responsibilities include, but not limited to:

• Providing administrative support to internal and external members and stakeholders of the business;
• Managing all office communications and correspondence – liaising with clients, external partners, service providers etc;
• Administering support to projects including document organisation, compiling tenders etc;
• Managing the contractor administration processes;
• Diary management and executive assistance for the Director as well as other ad hoc tasks as required by the leadership team;
• Creating and maintaining records, and bookkeeping;
• Collaborating closely with the management team to identify areas for improvement and review operational efficiencies;
• Overall general office organisation – handling of supplies, inventory, facilities management etc; AND
• Collating agendas and preparation of minutes for company meetings.

Skills and experience:

• Certification within Business, Administration or equivalent is highly preferred
• 2-3 years of working experience as an Office Administrator, Personal Assistant required;
• Previous experience within financial services, funds management or superannuation will be highly regarded;
• Ability to recognise urgency, optimise priorities and deliver against tight deadlines;
• Solid understanding of multi-asset classes or funds management will be favourable;
• Strong administration, organisation and time management skills;
• Exceptional stakeholder management skills with a continuous improvement mindset;
• Excellent communication skills – both verbal and written; AND
• Proactive and self-motivated individual with a strong ability to work autonomously as well as in a small, close-knitted and growing team.

This is an incredible opportunity to make this role your own and support a start-up company to help drive business outcomes. If you are interested in learning more about this position, please contact Fina Halim on 0412 123 682 at Kaizen Recruitment or apply via the link.
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